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Adding Rooms

Adding a room to Manage1to1 creates a location record for managing where devices and carts are assigned. Once you've created a room, you can assign devices as their home location or check out carts to that room.

Permission Required

To add rooms, you need the Add Rooms permission assigned to your administrator role.

How to Add a Room​

  1. Navigate to Rooms > Add Room from the main menu
  2. Fill out the room information form (details below)
  3. Click Add Room to save

After creating the room, you'll be redirected to the room's detail page where you can start managing device and cart assignments.

Required Fields​

These fields must be filled out before you can create a room.

Room Name *​

A descriptive name or number that identifies this room. Be specific so other administrators can quickly locate it.

Good examples:

  • "Room 205"
  • "Science Lab A"
  • "Library Media Center"
  • "Main Office"
  • "Gym Equipment Room"

Avoid vague names like:

  • "Room"
  • "Lab"
  • "Storage"

Tips:

  • Use your school's official room numbering system
  • Be consistent across all rooms in a building
  • Include descriptive names for special-purpose rooms
  • Keep names concise for easy display in tables

Building *​

Which school building this room is located in. This controls who can see and manage the room based on building permissions.

Select the appropriate building from the dropdown:

  • Choose the building where the room physically exists
  • This determines which administrators can access the room
  • You can only select buildings you have permission to access
Building Assignment

Only administrators with access to the selected building will be able to view and manage this room. If you assign it to the wrong building, you may not be able to find it later.

Optional Fields​

These fields provide additional details but aren't required to create a room.

Floor​

The floor or level where this room is located. This helps when physically locating rooms in multi-story buildings.

Examples:

  • "1st Floor"
  • "2nd Floor"
  • "Basement"
  • "Ground Level"
  • "Building A - 3rd Floor"

When to use:

  • Multi-story buildings where floor matters for navigation
  • Campus buildings with complex layouts
  • Helping new staff or substitutes find rooms quickly

Comments​

A free-form text area for notes about this room. Use this space to document:

  • Access instructions ("Key required - see main office")
  • Equipment notes ("Has projector and smartboard")
  • Usage guidelines ("Reserved for AP classes")
  • Contact information ("Room coordinator: Mrs. Smith")
  • Special considerations ("No food or drink allowed")

Comments are visible to all administrators who can view the room.

After Adding a Room​

Once you click Add Room and the room is created, the system will:

  1. Save the room record
  2. Automatically redirect you to the room's detail page
  3. Show you an empty room ready for device/cart assignments

From there, you can:

  • View room details
  • Check out devices to the room
  • Assign carts to the room
  • Return to the room list

Learn how to manage room assignments →

Common Questions​

Q: Can I change the room name or building later? Yes! You can edit all room details anytime using the Edit button on the room list or detail page. You need the Edit Rooms permission.

Q: Do I have to assign devices right after creating the room? No. You can create an empty room and assign devices/carts later. Empty rooms will show "0 Devices" and "0 Carts" on the room list until you make assignments.

Q: Can I assign a room to multiple buildings? No. Each room belongs to one building. A room physically exists in one location.

Q: What if I make a mistake? You can edit room details after creation. If you need to delete a room entirely (for example, you created it by mistake), use the Delete button on the room list. Note: You cannot delete rooms that have devices or carts currently assigned to them.

Q: Can I create rooms with the same name? Yes, room names don't have to be unique. However, we recommend using unique names within each building to avoid confusion. Having multiple "Room 101" entries in the same building will cause problems.

Q: Should I create rooms for every room in my school? Only create rooms you need to track. If a room will never have devices assigned to it, you don't need to create a record for it. Start with rooms that have permanent devices or receive cart checkouts.

Tips for Creating Effective Rooms​

✅ Do:

  • Use your school's official room numbering system
  • Include floor information for multi-story buildings
  • Add helpful comments for other administrators
  • Create rooms before trying to assign devices to them
  • Be consistent with naming conventions across all rooms

❌ Don't:

  • Create rooms for every space (only rooms with equipment)
  • Use inconsistent naming (e.g., "Rm 205" vs "Room 205" vs "205")
  • Forget to select the correct building
  • Leave room names too vague to identify

Next Steps​

Now that you've created a room, you'll want to:

Start building your room inventory to better track where your equipment belongs!

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