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Quick Stats

Quick Stats provides a visual overview of activity within your Manage1to1 environment. These charts are useful for identifying trends, communicating workload, and supporting internal reporting.

You can access this page from the main navigation under Reports > Quick Stats.

Permission Required

To access Quick Stats, you need the Stats/Exports permission assigned to your role.

Filtering by Building​

Quick Stats can be filtered by a specific building to narrow the results.

How to filter:

  1. Use Filter Quick Stats by Building dropdown at the top of the page
  2. Select a building from the list
  3. Building-based charts update automatically when a building is selected

What building filter affects:

  • All charts that show building-specific data
  • Only buildings you have access to appear in the dropdown
  • Select "All Buildings" to see district-wide statistics

Use cases:

  • Building principals - Filter to their school only
  • District administrators - View all buildings for district-wide trends
  • Multi-building coordinators - Toggle between assigned schools

Physical Damage by Month​

This chart displays physical damage incidents grouped by month.

What It Answers​

  • Which months show increased device damage activity
  • Whether damage trends are improving or worsening over time
  • Seasonal patterns (e.g., more damage in fall vs. spring)
  • Impact of interventions or policy changes

Reading the Chart​

  • Year selector - Switch between years to compare trends
  • Bar height - Higher bars indicate more incidents recorded for that month
  • Hover over bars - See exact incident count for that month
  • Compare years - Identify if current year trends match historical patterns

Example insights:

  • November spike might indicate damage from home use over Thanksgiving break
  • Consistent increase over time might suggest need for additional training
  • Dramatic decrease might validate effectiveness of new protective cases

Current Year Physical Damage by Grade​

This chart displays physical damage grouped by grade level for the current year.

What It Answers​

  • Which grade levels are seeing higher damage activity
  • Whether a specific grade level needs targeted support, reminders, or process changes
  • Age-appropriateness of devices issued (e.g., younger grades with more fragile devices)
  • Effectiveness of grade-specific interventions

Reading the Chart​

  • Toggle grade levels - Click legend items to show/hide specific grades
  • Color coding - Each grade has a distinct color
  • Hover for details - See exact incident count per grade
  • Compare proportions - Identify which grades contribute most to damage

Example insights:

  • 6th grade showing high damage might suggest transition to device ownership needs more support
  • Consistently low damage in upper grades might indicate maturity or better training
  • Similar rates across grades might suggest systemic issues (device quality, case protection)

Current Year Physical Damage by Location​

This chart displays physical damage based on where it occurred.

What It Answers​

  • Whether damage is occurring more often on school property or off school property
  • Whether patterns suggest supervision or transportation considerations
  • Effectiveness of on-campus protective measures
  • Need for parent/guardian education about home care

Reading the Chart​

  • Location categories - Typically "On Campus", "Off Campus", "In Transit", etc.
  • Toggle categories - Click legend to isolate specific locations
  • Proportional view - Pie chart or bar chart shows distribution
  • Hover for details - See exact counts per location

Example insights:

  • High off-campus damage might indicate need for parent training
  • Transit damage might suggest inadequate protective cases or backpack issues
  • On-campus damage might indicate supervision gaps or environmental hazards

Current Year Incidents by Type​

This chart groups incidents by incident type for the current year.

What It Answers​

  • Which types of incidents are most common
  • Whether specific repair categories are trending upward
  • Resource allocation for repair parts and technician time
  • Warranty claim patterns

Reading the Chart​

  • Incident types - Screen damage, battery issues, water damage, etc.
  • Toggle types - Click legend to filter view
  • Proportional breakdown - See percentage of each incident type
  • Hover for counts - Exact numbers for each category

Example insights:

  • Dominant screen damage might justify bulk screen replacement parts
  • Battery issues might indicate aging device fleet needing replacement cycle
  • Water damage spikes might suggest need for better waterproof cases

Inventory Snapshot​

This chart shows a high-level snapshot of inventory status.

What It Answers​

  • Roughly how many devices are currently checked in versus checked out
  • Whether inventory balance aligns with expectations for the time of year
  • Available inventory for new deployments or replacements
  • Proportion of devices in various states (repair, lost, sold, etc.)

Reading the Chart​

  • Status categories - Checked In, Checked Out, Repair, Lost, etc.
  • Toggle statuses - Click to focus on specific categories
  • Total inventory - Sum of all categories shows total device count
  • Proportions - Understand distribution of device states

Example insights:

  • High "Checked In" during school year might indicate under-deployment
  • Most devices "Checked Out" during summer might indicate summer school programs
  • Growing "Repair" status might suggest technician capacity issues
  • "Lost" category growth might indicate need for better accountability measures

Typical patterns by time of year:

  • August/September - Mostly checked out (school year start)
  • May/June - Mix of checked in/out (end of year collection)
  • July - Mostly checked in (summer break, except summer school)
  • December/January - Should match fall patterns unless winter break collections

Device Checkout by Grade Level​

This chart shows how device checkout volume is distributed across grade levels.

What It Answers​

  • How device distribution is trending by grade
  • Whether checkout patterns align with your deployment strategy
  • Grade levels reaching saturation (1:1 deployment complete)
  • Where deployment efforts should focus

Reading the Chart​

  • Grade levels - K, 1, 2, 3, etc. through 12
  • Toggle grades - Click to focus on specific grade ranges
  • Checkout counts - Number of devices checked out per grade
  • Compare to enrollment - Cross-reference with student counts to see ratios

Example insights:

  • High school fully deployed, elementary still growing deployment
  • Middle school gap might indicate budget or priority focus needed
  • Consistent counts across grades might validate 1:1 deployment goal
  • Disproportionate distribution might reflect program priorities (STEM programs, testing grades)

Deployment strategy indicators:

  • 1:1 program - All grades should show similar checkout-to-enrollment ratios
  • Testing priority - Grades 3-8 and 11 might show higher counts
  • BYOD supplement - Upper grades might show lower counts (students bring own devices)
  • Phased rollout - Increasing counts as grades are added each year

MDM Summary​

If you have MDM providers configured (Google Admin, JAMF Pro, or JAMF School), Quick Stats displays a summary of your MDM device data.

What You'll See​

  • Devices by MDM Provider - Pie chart showing device distribution across your connected MDM providers
  • Stale device alerts - Warnings if devices haven't synced with their MDM provider recently

This summary provides a quick health check of your MDM-managed devices. For detailed MDM statistics and charts, click the View MDM Stats button to access the full MDM Statistics page.

note

The MDM Summary section only appears when you have at least one MDM provider configured and actively syncing device data.

Using Quick Stats Effectively​

Best practices:

  • Review regularly - Monthly or quarterly reviews catch trends early
  • Compare year-over-year - Use historical data to validate improvements
  • Screenshot for reports - Capture charts for board presentations or stakeholder reports
  • Combine with View Reports - Use charts to identify trends, then drill into details with View Reports
  • Filter appropriately - Building principals should filter to their school; district staff view all

Common workflows:

  • Monthly leadership report - Screenshot 3-4 key charts with brief narrative
  • Budget planning - Use damage and inventory trends to forecast replacement needs
  • Policy evaluation - Before/after comparison when implementing new procedures
  • Stakeholder communication - Visual charts more effective than raw numbers for non-technical audiences

Positive trend indicators:

  • Decreasing physical damage over time
  • Stable or improving repair turnaround
  • Increasing device deployment (matching program goals)
  • Balanced distribution across grades

Warning sign indicators:

  • Sharp increases in damage (investigate causes)
  • Growing repair backlog
  • Decreasing checkouts when deployment should be increasing
  • Unbalanced distribution (some grades significantly behind)

Seasonal patterns to expect:

  • Damage often increases early in school year (new users adjusting)
  • Checkouts peak at school year start
  • Checkouts drop during summer break
  • Incident reporting may be lower during breaks (less active use)
tip

Trends are more valuable than point-in-time numbers. A single high month might be an anomaly; three consecutive high months suggest a pattern requiring attention.

Common Questions​

Q: How often does Quick Stats update? Quick Stats charts may cache data for performance, typically refreshing every few minutes to hourly depending on system configuration. For the most current data, use View Reports or Exports instead.

Q: Can I export Quick Stats charts? Quick Stats is designed for visual display, not export. Take screenshots for presentations, or use Exports to get the underlying data for custom charts in Excel/Google Sheets.

Q: Why doesn't my building appear in the filter dropdown? The dropdown only shows buildings you have access to (configured in your administrator account). If you need access to additional buildings, contact your system administrator.

Q: Can I change the date ranges shown in charts? Quick Stats charts use predefined date ranges (current year, by month, etc.). For custom date ranges, use View Reports or Exports with date filters.

Q: What counts as "current year"? Typically refers to the current school year or fiscal year, depending on your district's configuration. Check with your system administrator if unclear.

Q: Some charts show zero or very little data. Is something wrong? Possible reasons:

  • New deployment with limited historical data
  • Building filter applied to a building with low activity
  • Specific incident types or statuses that are rarely used
  • Time of year (e.g., summer break showing low checkouts)

Q: Can I create custom Quick Stats charts? No, charts are predefined. However, you can export data and create custom charts in Excel/Google Sheets using pivot tables and graphing tools.

Quick Stats provides the high-level visual overview you need to communicate trends, identify patterns, and make data-informed decisions about your technology program.

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